Wedding Services
Partial Coordinator (Reception only)
-Includes two meetings. (initial meeting and final meeting with venue walk through)
-Up to four (4) hours of service on your wedding day.
-Unlimited communication via phone, email, and text for the month of the wedding.
-Walk through of ceremony and reception location.
-Event design and floor plan.
-Available in person and by telephone during the four (4) hours to assist vendors with any problems or questions.
-Assist with venders arriving and directing and vendors with set up.
-Manage all duties within the four (4) hours.
-Additional tasks can be provided when approved and prior to wedding. *This does not include a custom timeline or direct vendor contact the month/week of the wedding on the day of.
Day of Coordinator
- Scheduling initial consultation to get a complete understanding of your event and needs.
- Three meetings included. (First meeting, halfway point, and final meeting)
- Unlimited communication via phone, email, and text.
- Walk through of ceremony and reception location.
- Event design and floor plan.
- Create a custom timeline for the day of with the bride and groom.
- Organize wedding rehearsal.
- Develop and distribute Wedding Day Itinerary to be given to all provided vendors two weeks prior to wedding.
- Up to ten (10) hours of service on your wedding day.
- Manage wedding vendors per your instructions; available in person and by telephone during the entire wedding day to assist vendors with any problems or questions.
- Manage wedding party.
- Provide timelines to all listed vendors.
- One day of errand available. (Breakfast, pick up order such as florals ect)
- Have a special bag ready for the photographer to grab for pictures (goodie bag) of the shoes, rings, invites, jewelry and all other wanted items.
- Do an overview of the day with the DJ prior to the ceremony/reception.
- Keep venue, DJ, photographer, caterer ect on track.
- Manage vendor and décor setup at ceremony and reception sites.
- Organize and distribute all personal flowers to wedding party, family members and special guests.
- Facilitate the wedding ceremony.
- Provide a private area for the bride and groom to go after the ceremony for 5 minutes to enjoy alone before pictures.
- Organize your family photo list in four groups (each bride & groom’s parent’s sides) and start with biggest group shot first to and help the photographer filter down.
- Any last-minute decorating/fine tuning needed including lighting candles, ect.
- Moving flowers/décor from ceremony to reception. (At same location)
- Coordinate entertainment and all announcements/events during reception.
- Ensure payment of vendor tips and balances.
- Make sure assigned people in charge of getting cards/gifts go to the proper place afterwards to secure them
- Additional tasks can be provided when approved and prior to wedding.
Total Package
- Coordinator present for all vendor meetings with the clients.
- Site visits and vendor coordination.
- Point person to vendors throughout.
- Unlimited meetings.
- Budget development.
- Eighteen (18) months to one (1) year of planning.
- Includes design of the wedding with vendors.
- Initial design consultation to determine the overall look and color scheme.
- Initial consultation to explain the planning and coordination process.
- Unlimited email communication from date of contract.
- Unlimited phone communication during the month of your wedding.
- Advise on how to personalize your wedding and how to stay within your budget.
- Thirty days prior to the ceremony, all vendors listed on the contract will be contacted to verify details of their services.
- Contact all vendors listed on the contract to finalize any payment due one week prior to the ceremony.
- Scheduling initial consultation to get a complete understanding of your event and needs.
- Unlimited communication via phone, email, and text.
- Walk through of ceremony and reception location.
- Event design and floor plan.
- Create a custom timeline for the day of with the bride and groom.
- Organize wedding rehearsal.
- Develop and distribute Wedding Day Itinerary to be given to all provided vendors two weeks prior to wedding.
- Up to ten (10) hours of service on your wedding day.
- Manage wedding vendors per your instructions; available in person and by telephone during the entire wedding day to assist vendors with any problems or questions.
- Manage wedding party.
- Provide timelines to all listed vendors.
- One day of errand available. (Breakfast, pick up order such as florals ect)
- Have a special bag ready for the photographer to grab for pictures (goodie bag) of the shoes, rings, invites, jewelry and all other wanted items.
- Do an overview of the day with the DJ prior to the ceremony/reception.
- Keep venue, DJ, photographer, caterer ect on track.
- Manage vendor and décor setup at ceremony and reception sites.
- Organize and distribute all personal flowers to wedding party, family members and special guests.
- Facilitate the wedding ceremony.
- Provide a private area for the bride and groom to go after the ceremony for 5 minutes to enjoy alone before pictures.
- Organize your family photo list in four groups (each bride & groom’s parent’s sides) and start with biggest group shot first to and help the photographer filter down.
- Any last-minute decorating/fine tuning needed including lighting candles, ect.
- Moving flowers/décor from ceremony to reception. (At same location)
- Coordinate entertainment and all announcements/events during reception.
- Ensure payment of vendor tips and balances.
- Make sure assigned people in charge of getting cards/gifts go to the proper place afterwards to secure them
- Additional tasks can be provided when approved and prior to wedding.
Setup and take down
- Includes two meetings. (initial meeting and final meeting with venue walk through)
- Floor plan designed.
- Set up and take down tasks include linens, centerpieces, table numbers, flowers, signs, signage, programs, arch, backdrop, fans, guestbook, unity candle/sand, something to toss, cake/cupcake stands, card box, ect. (All room décor)
- Set up for tables and chairs is an additional $3.00 per table which include the chairs around it and $1.00 per chair for ceremony.
- Take down of items will be all gathered up in boxes/tubs provided by Client and Client will be responsible for picking up all items gathered up. (*Megan Dain Weddings and Events is not responsible for returning any items or taking them off location of venue)
- Additional tasks must be arranged prior to wedding.
- ***Not in charge or responsible for any food or drinks left and if they are left then those tables will be left as is for the Client. (This includes bar, cake table, drinks, snack stands/table, and food tables)
Rental Package
- Initial design consultation to determine the overall look and color scheme.
- Assisting the Clients in choosing wedding decorations from Coordinator’s inventory.
- Flat-fee pricing is determined based on information provided in the initial consultation; significant increases or decreases in guest numbers, pieces needed, paper/embellishment choices, etc., may result in additional fees.
- NOTE: Additional cost for cleaning of all rental items such as washing/ironing of linens as well as cleaning supplies. Linens will be ironed but fold linens will occur since not professionally steamed.
Weddings simplified
Megan is a certified wedding and event planner in central Illinois. Megan Dain Weddings & Events offers a wide variety of services and rentals for your wedding or special event.We specialize in wedding and event management ranging from full-service needs to “day of” coordination services including the design and decorating elements of entertaining. We are the one-stop shop for your party rental and event décor needs and specialize in all aspects of planning.We have packages for clients who have done most of the work themselves, for clients who just need a little help on the day of the event, to clients that need full planning services. Set up a free consultation to see how we can help fit your needs and let Megan Dain Weddings and Events take away all your stress and worries. Here to serve more than just weddings but any party such as: Baby shower, Graduation, Bridal shower, Birthday, Retirement, Fundraisers, Prom, ect Megan Dain Weddings and Events travels anywhere in the US or Mexico to help coordinate weddings and events.
